Revisions of the origional by-laws are in red text
Article IV OFFICERS OF THE SOCIETY
Section 4.1. Designation of Officers. The officers of the Society shall be a president, a vice president, a secretary, and a treasurer. The president and vice president shall be elected by affirmative vote of a majority of the eligible members of the Society voting in the election, and shall hold office for a period of one year or until successors shall have been duly elected. The secretary and treasurer shall be elected by affirmative vote of a two-thirds majority of the trustees then serving and shall hold office for a period of one year or until successors shall have been duly elected. No person shall run for more than one office. In the event of a lack of qualified candidates for any officer position, the general membership may vote to modify the qualifications of candidates willing to pursue an office.
Section 4.2.1. Qualifications of the President. The president shall be a registered vascular technologist, have a minimum of four years full time working experience as a vascular sonographer and be a member of the Society for Vascular Ultrasound. The president should possess strong organizational and leadership skills.
Section 4.2.2. Duties off the President. The president shall be the chief executive officer of the Society, shall be the direct executive representative of the board of trustees in the management of the Society, and shall have all the duties and authority which such position would customarily require, including, but not limited to the following:
(a) Chair meetings of the Board, attending 80% of Board meetings.
(b) Preside at regular educational meetings and special meetings; attending 80% of said meetings
(c) Call special meetings of the general membership, Board of Directors and/or committees.
(d) Appointing committee chairpersons, with the exception of the Membership committee chair.
(e) Take appropriate action to ensure that vacancies of the Board of Directors are filled as stipulated in Section 3.5.
(f) Carrying out all policies established by the board and advising on the formation of these policies.
(g) Developing and submitting to the board for approval a plan of organization for the conduct of the various activities of the Society and recommended changes when necessary.
(h) Preparing written goals for the achievement of the Society’s specific objectives and periodically reviewing and evaluating such plans.
(i) Oversee the preparation of an annual budget showing the expected revenue and expenditure as required by the board.
(j) Supervising the financial affairs to ensure funds are collected and expended to the best possible advantage to the Society.
(k) Presenting to the board, or its authorized committees, periodic reports reflecting the activities of the Society and such other special reports as may be required by the board.
(l) Attending meetings of the board, and coordinating the preparation of board meeting material.
(m) Representing the Society in its relationships with other organization. In particular, the president will act as liaison between the Society and the Society of Vascular Ultrasound.
(n) Serve as an ex-officio member of all committees.
(o) Performing such other duties as may from time to time be assigned by the board.
(p) Vote only to resolve ties.
(q) Maintain current copy of the Society’s bylaws.
With the exception of the duty to chair all board meetings, the duties of the president may be reasonably delegated by the president.Section 4.3.1 Duties of the Vice President. The Vice President shall report directly to the president and shall assist in the implementation of the president’s duties as from time to time directed. Other duties include, but are not limited to the following:
(a) Attending eighty percent of the Board meetings
(b) Attending eighty percent of the Educational/CME offerings
(c) Act as leader, director and chairperson in the absence of the President
(d) Assuming the duties of the president in the event of his/her absence and succeed to the office of the President in the case of a vacancy.
(e) Act as co-signer on all checks written by the Treasurer
(f) Determine that a quorum is present for each business meeting for the purpose of voting
(g) Act as chair person of the Bylaws committee and maintain a current copy of the bylaws
(h) Performing other reasonable duties at the request of the Board
Section 4.3.2 Qualifications of the Vice President. The vice president shall be a registered vascular technologist, have a minimum of three years full time working experience as a vascular sonographer and be a member of the Society for Vascular Ultrasound.
Section 4.4.1 Duties of the Secretary. The secretary shall act as secretary of the Society and the board of trustees, shall send appropriate notices or waivers of notice regarding board meetings, shall act as official custodian of all records and reports of the Society, and shall be responsible for the keeping and reporting of adequate records of all meetings of the Society and of the board of trustees. The secretary will perform such other duties as are customarily performed by or required or corporate secretaries which shall include, but are not limited to the following:
(a) Attending eighty percent of the Board meetings
(b) Attending eighty percent of the Educational/CME offerings
(c) Appoint a recording secretary to record minutes of any meeting in the absence of the secretary
(d) Maintain a roster of members and their status
(e) Maintain a current copy of the bylaws
(f) Conducting correspondence in accordance with direction from the Board of Trustees and/or the President, to include all member correspondence
(g) Being responsible to the National SVU for submitting reports and correspondence on chapter activities
(h) Shall keep records of membership applicants, fees for application, as well as distribute SVE-CMEs once awarded
(i) Shall be chairperson of the Membership Committee reviewing all applications for membership to assure qualifications by the bylaws.Section 4.4.2 Qualifications of the Secretary. The secretary shall have a minimum of two years full time working experience as a vascular sonographer.
Section 4.5.1 Duties of the Treasurer. The treasurer shall have custody and control of all funds of the Society and shall have such duties as are customarily performed by or required of corporate treasurers. He or she shall ensure that a true and accurate accounting of the financial transactions of the Society is made at quarterly meeting, that report of such transactions are presented to the board of trustees at board meetings and that all accounts payable are presented to such representatives as the board may designate for authorization of payment. The treasurer is responsible to assist in preparation of the annual budget report. Other duties of the Treasurer are as follows:
(a) Attending eighty percent of the Board meetings
(b) Attending eighty percent of the Educational/CME offerings
(c) Make financial disbursements by check as authorized by the Board of Directors
(d) Assuming responsibility for coordinating tax preparation for the Society with it’s certified public accountant, payment of such tax if necessary, any financial disclosures, and yearly tax reports
(e) Provide a financial report at each Board meeting
(f) Provide a copy of each bank statement to the President and ensure that financial statements are made available to the membership during meetings
(g) Maintain an accurate record of all monies received and dispersed by the Society
(h) Shall relinquish the books to the elected President following the last business meeting of that treasurer’s term of office
(i) Shall chair any committee responsible for utilization of the financial assets of the Society, such as door prizes, scholarships to National meetings, poster presentations, or corporate sponsorship of local programs.
(j) Shall act as co-signer on all checks issued by the Society.Section 4.5.2 Qualifications of the Treasurer. The Treasurer shall have a minimum of two years full time working experience as a vascular sonographer.
Section 4.6.1 Duties of the Education Program Director. The Education Program Director shall be the chairperson for the Education Program Committee, responsible for the planning and implementing of the Society’s educational meetings, the purpose of which is to enhance the knowledge and skill of members. Other duties of the Education Program Director, but not limited to, are:
(a) Attending eighty percent of the Board meetings
(b) Attending eighty percent of the Educational/CME offerings
(c) Performing annual member interest survey
(d) Maintaining information about meeting host sites and the solicitation of new host sites
(e) Assessing the quality of the educational programs and their effectiveness
(f) Updating membership regarding ICAVL mandated changes in the accreditation process, Medicare/Reimbursement issues, and technological changes in the field of vascular ultrasound
(g) Encouraging membership professional growth by supporting activities such as development of poster presentations and research development.
Section 4.6.2 Qualifications of the Education Program Director. The Education Program Director shall have a minimum of one year full time working experience as a vascular sonographer and/or as an educator in a cardiovascular ultrasound program.
Section 3.2. Powers and Duties of the Board of Trustees. The policy-making powers of the Society shall be vested in the board of trustees, which shall have charge, control and management of the policies, property, affairs, publications and funds of the Society; shall fill vacancies among the officers; and shall have the power and authority to do and perform all acts or functions not inconsistent with these Regulation, the Society’s Articles of incorporation, or the General Not For Profit Law of the State of Texas. Other duties of the trustees shall include attendance of eighty percent of Board meetings and Educational offerings and acting as chair of a committee as appointed by the President. The Trustees shall have previously served on the Board or may be a registered vascular sonographer with four years of full time working experience.